Voyalta1. Overview
A trip in Voyalta is a name and a set of dates. The days come from those dates by themselves — there is no “create days” step. Into those days go entries: a flight, a hotel, a museum visit, a note. Documents and images can be attached to any entry and to any day.
Everything lives on the device and syncs through iCloud between your iPhone, iPad and Mac. A trip can be shared with fellow travellers; whoever accepts an invitation sees the same data and — depending on the permission given — can edit it too.
2. Creating your first trip
- Tap + at the top right of the trip list.
- Enter a Name, for example “Hong Kong 2026”.
- In the Dates calendar, tap the start date, then the end date. The selected range is drawn as one continuous band. A single day works too — just tap the same day twice.
- Optionally add a note for the trip and choose a Reminder before departure.
- Finish with Save.
The trip then appears in the list and every day between start and end is ready. If you change the dates later, the days follow.
3. The trip list
The first screen shows all trips in two groups:
- Upcoming — anything still running today or yet to begin. The next trip sits at the top.
- Past — finished trips, most recently finished first. They are dimmed but kept in full.
On the right of each row you see how close the trip is: In 3 days, Tomorrow, or Travelling while it is under way.
While a trip is under way, the On the go today card sits above both groups — see On the go today.
Top left, the gear opens Settings; top right, + creates a new trip.
A long press on a row (right-click on the Mac) opens the context menu with Duplicate… and Delete trip. For a trip someone invited you to, the second item reads Leave trip — see Travelling together.
4. The trip at a glance
Tap a trip and you see the trip itself at the top — name, dates, number of days — then the trip’s to-dos, and below that every day as its own card. Each day card lists that day’s entries in brief, with the weather on the right where available.
A hotel booked for several nights appears automatically on every day it covers, marked Check-in on the first and Check-out on the last. The same goes for any other multi-day entry — see Multi-day entries.
Days with nothing on them show Nothing planned yet. They don’t disappear; they simply wait.
The to-do list covers the whole trip — everything that does not need to be an entry with a time and an address: “pack the suitcase”, “buy an Octopus card”, “visit the zoo”. Type into New to-do and hit return. A tap on a line ticks it off. Swiping works both ways: left brings up the delete button, right the tick — and pulling past half the row performs the action straight away, without tapping the button. A long press offers Rename, Turn into idea and Delete; on the Mac, right-click does the same, there is no swiping there. When the list grows long, tap the To-dos heading to fold it into a single line showing the count, so the days stay in view; Voyalta remembers this per trip. A bar at the top shows where you stand (1/3), and Remove completed at the bottom clears the ticked lines; until then they stay put — struck through, but visible. Everyone you travel with sees the ticks. For something tied to a particular day, an all-day entry is the better fit — it shows up in that day’s schedule. And you don’t have to retype a recurring list: see Checklists and templates.
Below the to-dos sit the ideas: entries that do not have a day yet. That is how you plan a trip where destination and length are settled but the programme is not: collect first — “Star Ferry at night”, “dim sum at Tim Ho Wan” — then distribute. Add idea opens the usual entry editor with Set a day switched off; category, address, link, notes and attachments can all be captured right away. Tapping an idea shows it with the Add to day button, a long press offers the same directly; you pick a trip day and the idea becomes an all-day entry there. Time and duration can be added in the editor afterwards. The other way round, Back to ideas in an entry’s detail view returns it to the pool. Ideas do not appear in the calendar, the widget or on the watch until they have a day. If you have already written outings into the to-do list, a long press on the to-do offers Turn into idea. Like the to-dos, the ideas fold away when you tap their heading.
The toolbar at the top offers:
- + — add an entry
- ✏︎ — edit the trip (name, dates, note, reminder)
- Share — share the trip with fellow travellers
- ⋯ — calendar: write to the calendar or export as an .ics file
5. A single day
Tapping a day card opens that day. It has three areas:
- Schedule — every entry of that day in order, with Add entry underneath and, once the trip has ideas, Pick from ideas: tick several ideas, Add, and they land on this day as all-day entries.
- Notes — free text for this day only. Good for opening hours, meeting points or whatever was still open last night.
- Documents & images — attachments that belong to the whole day rather than to one entry. See Documents & images.
If the day is in the past, a line says so (This day is in the past) — you can still edit it.
6. Creating and editing entries
An entry is anything that happens at a particular time. You start by picking a Category — it sets the symbol and colour and brings up the fields that make sense:
- Transport — flight, train, bus, ferry, hire car
- Hotel — accommodation, usually across several nights
- Activity — excursion, hike, dinner
- Ticket — concert, museum, event
- Contact — someone to reach on site
- Note — everything else
Under Symbol you can pick a better-fitting icon for any category — a train instead of a plane, say.
Then come the fields:
- Title — for example “Flight ZRH → HKG” or “Ocean Breeze Inn”.
- Dates — switch All-day on or off, pick the start and a time if needed. With All-day off you can add an End time next to the Starts time; if it falls before the start, the entry ends the next day — handy for overnight flights. For several days, tap the end day.
- Place — name and address. With an address filled in, a tap takes you straight to whichever maps app is set under Settings → Maps (Apple Maps out of the box); a long press still offers Google Maps and Waze. There is also a field for a website or link.
- Booking & contact — booking or reservation number, contact name, phone and email. In the detail view the booking number copies with one tap, and phone and email are tappable.
- Notes — free text for the entry.
- Reminder — see Reminders.
- Cancellation — see Cancellation deadlines.
Attachments only after saving. On a new entry, the documents area reads Save entry, then add attachments. That is deliberate: an attachment needs an entry to hang on. Once saved, the area is there the next time you open it.
Tapping an entry opens the detail view — dates, place & links, booking & contact as clear cards. ✏︎ takes you back into editing, Done closes the view.
Timed entries carry a time zone: the app suggests your device’s zone, or the time zone at destination if you set one on the trip. Transport gets a separate departure and arrival time zone — the overnight flight “22:45 Zurich, 06:30 Hong Kong” lands on the next day by itself. Times are always shown as local time at the place of the event, with a suffix such as GMT+8 whenever that differs from your device. Trip days, day notes and all-day entries stay on their calendar day wherever you open the app.
7. Suggestions
For the places on your trip, Voyalta can suggest sights: found through Apple Maps, picked and described in two sentences by the language model on your device (Apple Intelligence). Your trip data never leaves the device.
Two ways in, both called Get suggestions:
- In the trip view, in the Ideas area.
- In a single day, below the programme.
The difference is where a suggestion ends up. Opened from a day, the header reads For this day and the first action is Add to 20 Sep. Opened from the ideas, it reads No fixed day and the suggestion becomes an idea — or you pick a day yourself with Choose a day. Only days on which you are actually at that place are offered.
If your trip visits several places, the place sits above the list as a menu and can be switched. Every card shows the name, the kind of place, two sentences and the address. Find more loads the next round without touching what is already there. Nothing is saved on its own — whatever you do not take over is gone when you close the sheet.
This needs a device with Apple Intelligence running iOS, iPadOS or macOS 26 or later, switched on in System Settings. The Suggest sights switch lives in Settings under Apple Intelligence; where it is missing, that same place says why. The place search also needs a connection: the places come from the map, only the wording comes from the model.
Invented places are ruled out this way — only what Apple Maps knows can be picked. Even so, the descriptions can be inaccurate, and a place may be closed, moved or simply different from what two sentences suggest. Check opening hours and tickets before you go.
8. Multi-day entries
A hotel booked for five nights should not be entered five times. In Voyalta you create it once and give it an end day — the app spreads it across every day it covers.
- Create an entry and pick the Hotel category.
- In Dates, choose the start day.
- Tap the end day — for hotels the hint reads For several nights, tap the check-out day.
The entry then shows up on every day in between: Check-in on the first, Check-out on the last, and as an intermediate day in between. The wording follows the category — transport entries read Departure and Arrival, everything else Starts and Ends. Edit it on any of those days and it changes everywhere — it is the same entry.
Outside the trip dates. If an entry reaches beyond the trip, Voyalta points it out with Falls (partly) outside the trip dates. That is allowed — often it just means the trip dates have not been adjusted yet.
9. Order and deleting
Within a day, Voyalta sorts entries by time. If that is not what you want, set the order yourself: press and hold an entry in the schedule until the row lifts, then drag it where it belongs. The other rows make way. This manual order sticks and travels to your other devices.
To delete, swipe a row to the left (on the Mac: right-click → Delete). If the entry spans several days, Voyalta asks first — it will disappear everywhere, not only on the day you tapped.
Turning the confirmation off. If you tidy up quickly, you can switch off the prompt under Settings → Entries → Ask before deleting. Multi-day entries keep asking.
10. Checklists and templates
You don’t have to write a trip’s to-do list from scratch every time. To the right of the To-dos heading sits a list icon; it offers two commands:
- Insert template… — opens the Templates sheet.
- Save as template… — turns this trip’s list into a new template.
Voyalta comes with eight lists: Always with me, City break, Beach holiday, Camping, Hiking and mountains, Business trip, With kids and Long-haul trip — all translated into the app’s four languages. They cannot be changed; they live in the app itself and grow with every update. To adapt one, pick Copy as your own template from its context menu — the copy opens in the editor right away.
Tapping a template unfolds it and shows every item. A tick in front means it is already on your list. Under the name you see what would be added — 8 items · 3 new, say, or all already there. The Add 3 items button inserts exactly the missing ones, all of them open. Inserting the same template twice therefore duplicates nothing: the comparison ignores upper and lower case, and items you have already ticked count too.
Save as template… takes every to-do of the trip — including the completed ones, because next time they need doing again. The trip’s name is suggested; change it to something you will recognise (“Weekend by bike”).
Your own templates sit at the top of the sheet under Your templates. A long press (right-click on the Mac) offers Edit… and Delete.
The editor lets you change everything:
- Name — the first field at the top.
- Symbol — 24 to choose from, suitcase to tent. It appears in front of the template’s name.
- Items — every line is a text field; return creates the next one straight away. Swipe left to delete an item, the ↑↓ symbol next to the count reorders. Empty lines are dropped when you save.
Templates belong to you, not to a trip: they sync over iCloud to your devices and are available in every trip — including one you share with others. Conversely, nobody else sees your templates.
11. On the go today
On the road the question is rarely “what does day 5 look like?” but “where do I go next, where do I sleep, where is the ticket?”. So while a trip is under way, the On the go today card sits at the very top of the trip list — and at the top of the trip view as well — with the essentials in a single line. A tap opens the full overview.
At the top you see the trip’s name, the date and Day 3 of 5, with the weather on the right. Below that, only what counts right now:
- Now — the appointment currently under way.
- Up next — today’s next appointment, with a countdown (in 3 hr).
- Tonight — the hotel you are not checking out of today.
- Tomorrow — appears only when nothing is left for today: the first appointment of the next day.
- Also today — the rest of the day in brief. What is over stays visible but steps back.
- Documents for today — every attachment of the day and its entries, Wallet passes included.
The cards carry the three actions you would otherwise open the detail view for: Route opens the address in the maps app of your choice (see Settings), Call dials the stored number, and Number copies the booking number to the clipboard.
Two rules that are not obvious: on the day you check out, the hotel no longer appears under Tonight — you are not sleeping there any more — but in the rest of the day. And multi-day entries never count as “under way”: a hotel is a state, not an appointment, and would otherwise hide what is actually coming up for days on end.
If nothing is planned for today, Voyalta says exactly that: Nothing on the schedule today. Enjoy it. On a shared trip where you may only read along, Read-only appears at the top. On your wrist, the Apple Watch shows the same day in brief.
12. Documents & images
Attachments live in two places: on a day (anything belonging to the day) and on an entry (tickets, booking confirmations). The area looks the same in both and offers four routes:
- Photos — up to five images at once from the photo library.
- File — a PDF, image, Wallet pass or any other file from the Files app or the Finder.
- Link — a web address with an optional title. It is stored as an attachment and opens in the browser later.
- Paste — takes whatever is on the clipboard: image, PDF, copied file or link.
Voyalta shrinks images on import so the iCloud sync stays lean. Every attachment gets a preview; a tap opens it in Quick Look, links go to the browser. Wallet passes are recognised and offered for adding to Wallet directly.
A long press on a preview (Mac: right-click) offers Rename… and Delete. The title replaces the file name in the display — turning scan_0043.pdf into “Louvre tickets”.
Large files. From roughly 30 MB, Voyalta notes that the iCloud sync may take noticeably longer. It still saves — the hint only explains why the attachment isn’t on the second device straight away.
14. Travelling together
A trip can be shared with fellow travellers. Everyone sees the same days, entries and documents, and changes reach the others.
- Open the trip, open the … menu at the top right and tap Plan together … under Plan together.
- In the system sheet, decide who is invited and whether they may edit or only read.
- Send the invitation by message, mail or link.
Whoever accepts finds the trip in their own list. A tap on the link is enough — Voyalta accepts the invitation even if the app wasn’t running. While it loads you see Loading shared trip….
On a read-only trip, Voyalta shows the Read-only badge and hides the editing buttons. The share sheet in other apps locks such a trip as well — otherwise a document would be stored locally only for iCloud to discard it later.
Participants end their participation through the context menu of the trip row with Leave trip. The trip then disappears from their devices and stays for everyone else. Only whoever created a shared trip can delete it.
What the invited person needs. Planning together runs over iCloud, so the other side needs two things: Voyalta on an iPhone, iPad or Mac and their own Apple Account with iCloud switched on. Without the app the invitation link leads at best to the App Store, and without a signed-in account the invitation cannot be accepted. Anyone on Android or Windows — or anyone who would rather not install an app — reads the itinerary through the web link instead.
Editing together while offline. If two people write into the same text offline, the version sent last survives the sync. Voyalta points this out when you edit a shared trip without a connection.
15. A web link for everyone else
Not every fellow traveller owns an Apple device, and not everyone wants to install an app for one trip. That is what the web link is for: an address like voyalta.app/t/#AbC7xQ… that shows the itinerary in any browser — on Android, on Windows, with no account and no sign-in.
- Open the trip, open the … menu at the top right and tap Create web link … under Share publicly.
- In the Web link sheet, press Create web link.
- Share link sends the address by message or mail, or puts it on the clipboard.
The link shows a snapshot, not the live trip: whatever you change afterwards reaches the browser only once you press Update contents. The address stays the same, so links you already sent keep working. Revoke link empties the address again — whoever opened it sees nothing after that.
Documents and images are not included. The web link carries days, entries, times, places and notes, but no attachments — tickets and booking confirmations stay on the devices. For a complete copy to take along, use the PDF.
Whoever has the link sees the plan. There is no sign-in and no list of recipients — the link itself is the key. It carries a long random token and cannot be guessed, and the trip turns up in no search and no listing. Still: passed on is passed on. If you would rather it did not travel further, revoke the link.
Only the owner of a trip can create, update or revoke a link. Whoever may merely read along will not find the entry — otherwise a reader could make the trip publicly readable without the owner having a say.
16. Reminders
Voyalta knows three kinds of reminder. All of them arrive as ordinary notifications, so Voyalta needs permission once (Settings → Reminders → Allow notifications).
- Before departure — in Edit trip under Reminder before departure: 1 day, 2 days, 3 days, 1 week or 2 weeks ahead.
- For an entry — in the entry under Reminder: at start time, 30 minutes, 1 hour, 3 hours or 1 day ahead. For all-day entries Voyalta gets in touch at 09:00.
- For a cancellation deadline — see the next chapter.
Reminders are recalculated after every change, including changes arriving from another device. Move a flight and its reminder moves with it.
17. Cancellation deadlines
Many hotels and tickets can be cancelled free of charge up to a certain date — and that date is exactly what gets forgotten. Each entry has a Cancellation area for it:
- Switch Cancellable on.
- Pick the date under Cancellable until.
- Choose when Voyalta should speak up: on the deadline, 1 day, 3 days or 1 week ahead.
While the deadline still stands, the entry reads Free cancellation only until …. Once it has passed, it says Cancellation deadline passed. The area exists for hotels, transport, tickets and activities — for notes and contacts it would make no sense and is left out.
18. Calendar
The ⋯ menu in the trip view offers two routes into the calendar:
- Write to calendar creates a calendar named after the trip in the Calendar app and writes all entries into it as events. Run it again and the existing events are replaced rather than duplicated, so you can refresh at any time. Voyalta asks for calendar access once.
- Export as file (.ics) produces a calendar file to pass on — to someone who should see the trip without planning along, for instance.
19. Weather
For days in the near future, Voyalta fetches a forecast and shows it on the day card and in the day view — high and low with a symbol. The location comes from the first entry of that day with a place or address; if neither exists, the trip name serves as the clue. A tap opens the Weather app.
For days far ahead or in the past there is no forecast, and the readout simply stays empty. The data comes from Weather; the legal attribution is in the settings.
20. Widgets
Voyalta comes with a widget for the Home Screen and Today view. It shows the next upcoming trip and how many days are left — and once the trip is running, the next activity with its symbol and time.
To add it, press and hold the Home Screen, tap +, look for Voyalta and pick the size you want.
21. Apple Watch
On the Watch, Voyalta answers exactly one question: what's next, and when? Before the trip it shows the countdown, during the trip today's programme with times and roles (Departure, Check-in). Tap an entry for the details: the address with Open in Maps, the booking number in large type, a phone number you can tap to call, the note. To-dos can be ticked off from the wrist. Editing happens on iPhone, iPad or Mac.
The Next trip complication belongs on the watch face or in the Smart Stack: days until departure before the trip, the next appointment with its time while travelling.
The Watch fetches its data straight from iCloud, even without the iPhone nearby. Two things worth knowing: without an iCloud account the Watch stays empty, and trips shared with you appear only on iPhone, iPad and Mac — the Watch shows your own.
22. Duplicating a trip
Doing the same route again doesn’t mean starting over. The context menu of the trip row (press and hold, right-click on the Mac) offers Duplicate….
Voyalta asks for the Name of the new trip and a New start date. All entries and daily notes are copied and shifted by the difference, so day 3 is day 3 again. Documents and images are not copied — old boarding passes in a new trip would only be ballast.
23. iCloud, offline and diagnostics
Voyalta works on the device first and sends changes to iCloud afterwards. Which means everything works offline — creating, editing, deleting, attaching. Only three things genuinely need a connection: sharing a trip for the first time, accepting an invitation, and weather for a location not fetched yet.
Without a connection a banner appears: Offline — your changes are saved and will be sent as soon as you’re back online. It goes away by itself once the sync is through.
Sync diagnostics
Under Settings → iCloud → Sync diagnostics you can see what is actually happening: whether silent pushes arrive, which CloudKit environment this device is on, when something was last transferred and which events failed.
If it says waiting to sync, no export has completed since the last change. Offline that is normal — the changes sit safely on the device and go out with the next connection.
For sync questions to support, a screenshot of this screen is the single most useful thing you can send.
24. Settings
The gear at the top left of the trip list opens the settings (on the Mac: Voyalta → Settings). They are grouped into eight areas:
| Area | Contents |
|---|---|
| Voyalta Pro | Purchase status, purchase options, restore an earlier purchase |
| iCloud | Whether sync is active, access to sync diagnostics |
| Reminders | Whether notifications are allowed, route into System Settings |
| Entries | Ask before deleting for the swipe gesture |
| Apple Intelligence | Suggest sights — see Suggestions. On devices without Apple Intelligence this is where the reason is shown |
| Maps | Open navigation with — Apple Maps, Google Maps, Waze or Ask every time |
| Storage | How much space all attachments take together |
| About | Version, privacy policy, terms of use, weather attribution |
25. Voyalta Pro
One trip of your own is free for good — complete, with sharing, attachments and weather. Nothing about it is cut down.
Trips you are invited to never count towards that. Fellow travellers don’t need Pro just to look at a shared trip.
Pro unlocks two things:
- as many trips of your own at once as you like — planning several in parallel instead of one after another;
- the archive: past trips are kept with all their entries and documents.
Pro comes as a one-time purchase (no subscription, buy once and keep it) or as a yearly subscription with a seven-day free trial. Prices vary by country and are shown in the app before you buy. An earlier purchase can be brought to a new device with Restore in the settings.
26. iPad and Mac
On iPad and Mac, Voyalta uses the width: the trip list on the left, the selected trip on the right. With nothing selected it reads Select a trip on the left or create a new one.
Differences from the iPhone:
- Instead of a long press, the Mac uses a right-click — for the context menu of a trip row as well as for deleting an entry.
- Settings live under Voyalta → Settings in the menu bar.
- ⌘N creates a new trip.
- The share sheet is available in the Finder and in Mail.
All devices show the same state through iCloud — signed in with the same Apple Account, there is nothing else to set up.
27. Help
Questions, bugs or wishes go to info@voyalta.app. What helps:
- the version from Settings → About,
- your device and its iOS or macOS version,
- for sync questions, a screenshot of the sync diagnostics.